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Text File  |  1992-08-15  |  7KB  |  175 lines
  1.  
  2.                  Automatically Schedule Future Activities:
  3.                                  Overview
  4.  
  5. Thi≤ featurσ i≤ usefu∞ i≤ schedulinτ multiplσ activitie≤ automaticall∙  fo≥ ì
  6. Tenant≤ wh∩ requirσ frequen⌠ anΣ periodiπ appointments« 
  7.  
  8. A⌠ thi≤ menu¼ yo⌡ havσ threσ options:
  9.  
  10.                       "1)  Create future activities"
  11.                     "[by day of week or day of month]"
  12.  
  13.                "2)  Create future activities by yearly date"
  14.  
  15.               "3)  Unlimited choices in creating activities"
  16.  
  17.  
  18.                                ==============
  19.                                |  OPTION 1: |
  20.                                ==============
  21.                        1)  Create future activities
  22.                      [by day of week or day of month]
  23.  
  24. Thi≤  optioε  wil∞ allo≈ yo⌡ t∩ creatσ multiplσ activitie≤ iε  thσ  future«  ì
  25. WitΦ thi≤ option¼ yo⌡ caε generatσ onσ activit∙ ever∙ │ week≤ fo≥ 1╕ month≤ ì
  26. fo≥ onσ Tenant«  Anothe≥ possibilit∙ i≤ t∩ makσ activitie≤ ever∙  da∙ fo≥ ß ì
  27. │  weeδ  period«   ┴  thirΣ  examplσ  woulΣ  bσ  t∩  creatσ  activitie≤  oε ì
  28. alternatinτ Thursday≤ fo≥ onσ Tenan⌠ fo≥ 2┤ months«  Yo⌡ caε elec⌠ t∩  makσ ì
  29. thosσ activitie≤ oε ß da∙ oµ thσ week¼ sucΦ a≤ ever∙ thirΣ Thursday¼ o≥  oε ì
  30. ß datσ oµ thσ month¼ sucΦ a≤ makinτ activitie≤ oε thσ 1st¼ 5th¼ anΣ 18tΦ oµ ì
  31. ever∙ montΦ fo≥ onσ Tenant.
  32.  
  33. Thi≤  optioε  wil∞ automaticall∙ creatσ fo≥ yo⌡ activitie≤ iε  thσ  future¼ ì
  34. baseΣ oε you≥ input«  Yo⌡ caε inpu⌠ thσ followinτ variables:
  35.  
  36.         1) Start Date of your activity period.
  37.         2) End date of your activity period.
  38.         3) Day of week or date of month on which activity will occur.
  39.         4) Cycle of activities (weekly, every 2nd week, every 3rd week).
  40.  
  41.  
  42. You  can  also  delete  a set of prior  activities  that  you  had  created ì
  43. automatically with this option.
  44.  
  45.  
  46.  
  47.                                ==============
  48.                                |  SCREEN 1: |
  49.                                ==============
  50.  
  51.                 ============ Add/Delete Option ============ 
  52.  
  53.  
  54. A⌠  thi≤  menu¼  yo⌡ caε elec⌠ t∩ eithe≥ adΣ record≤  automaticall∙  o≥  t∩ ì
  55. deletσ forme≥ activit∙ record≤ tha⌠ yo⌡ haΣ createΣ automatically«  è
  56. Iµ  yo⌡  elec⌠  t∩ deletσ forme≥ activit∙ records¼ yo⌡ caε  thinδ  oµ  thi≤ ì
  57. procedurσ a≤ thσ reversσ a≤ addinτ them«  Yo⌡ wil∞ bσ prompteΣ fo≥ mos⌠  oµ ì
  58. thσ samσ informatioε a≤ yo⌡ werσ wheε yo⌡ originall∙ createΣ them.
  59.  
  60. Thσ prograφ caε sensσ thσ differen⌠ betweeε record≤ tha⌠ yo⌡ manuall∙ ente≥ ì
  61. int∩ thσ activit∙ filσ anΣ thosσ createΣ automaticall∙ iε thi≤ module«   Iµ ì
  62. i⌠ find≤ tw∩ oµ thesσ record≤ havinτ beeε createΣ oε thσ samσ day¼ yo⌡ wil∞ ì
  63. bσ notifieΣ a⌠ thσ screeε anΣ neithe≥ wil∞ bσ deleted.
  64.  
  65.  
  66.                                ==============
  67.                                |  SCREEN 2: |
  68.                                ==============
  69.  
  70.  
  71. Now  select  the day of the week on which you wish the activity  to  occur.  ì
  72. Use the following codes:
  73.  
  74.               1 = Monday
  75.               2 = Tuesday
  76.               3 = Wednesday
  77.               4 = Thursday
  78.               5 = Friday
  79.               6 = Saturday
  80.               7 = Sunday
  81.  
  82.               8 = Everyday (7 days a week)
  83.               9 = Day of week not relevant,
  84.                   select future activities by date of month. 
  85.                   [You can select up to 10 different dates during
  86.                    any one month, such as scheduling an activity 
  87.                    for the 10th, 15th, and 25th.]   
  88.  
  89.  
  90. A≤  thσ  prograφ create≤ you≥ activit∙ record≤ automatically¼ i⌠  caε  als∩ ì
  91. ente≥ ß 6░ characte≥ messagσ froφ yo⌡ int∩ thσ comment≤ field« 
  92.  
  93.  
  94.                                ==============
  95.                                |  SCREEN 3: |
  96.                                ==============
  97.  
  98. Iµ yo⌡ selecteΣ optioε ╣ iε Screeε 2¼ theε thi≤ screeε woulΣ appear«   Froφ ì
  99. it¼  yo⌡  caε selec⌠ u≡ t∩ 1░ day≤ froφ whicΦ t∩ generatσ  activities«   A≤ ì
  100. thosσ day≤ occu≥ durinτ thσ perioΣ yo⌡ havσ selecteΣ earlier¼ thi≤  prograφ ì
  101. wil∞ generatσ aε activit∙ recorΣ oε tha⌠ date.
  102.  
  103. Fo≥  example¼  iµ yo⌡ ente≥ '1¼ '2'¼ anΣ '6'¼ theε yo⌡  wil∞  automaticall∙ ì
  104. creatσ  aε  activit∙  oε thσ 1st¼ 2nd¼ anΣ 6tΦ oµ ever∙  montΦ  tha⌠  fall≤ ì
  105. withiε you≥ range.
  106.  
  107.                                ==============
  108.                                |  SCREEN 4: |
  109.                                ==============è
  110.  
  111. Iµ  yo⌡ haΣ selecteΣ optioε ▒ througΦ ╖ oε Screeε 2¼ theε yo⌡ woulΣ  brancΦ ì
  112. t∩  Screeε 4«  A⌠ thi≤ menu¼ yo⌡ selec⌠ thσ weekl∙ frequenc∙ a⌠ whicΦ  you≥ ì
  113. futurσ activitie≤ wil∞ bσ scheduled«  Iµ yo⌡ inpu⌠ ß '1'¼ theε aε  activit∙ ì
  114. wil∞ bσ scheduleΣ ever∙ week«   ┴ '2º mean≤ ever∙ tw∩ weeks╗ ß '3º mean≤ aε ì
  115. activit∙ wil∞ bσ scheduleΣ ever∙ threσ weeks.
  116.  
  117. Yo⌡  caε  ente≥  an∙  number«  Iµ yo⌡ ente≥ '13'¼  theε  thσ  prograφ  wil∞ ì
  118. schedulσ you≥ activitie≤ ever∙ 1│ weeks.
  119.  
  120.  
  121.  
  122.                                ==============
  123.                                |  OPTION 2: |
  124.                                ==============
  125.  
  126.                 2)  Create future activities by yearly date
  127.  
  128. With  option  2,  you can elect to create an activity on any  date  in  the ì
  129. future, for as many years as you wish.  If, for example, you want to create ì
  130. an  activity record that occurs every '06/28', then option 2 will  do  this ì
  131. for you.  All leap years, of course, are taken into account in this option.
  132.  
  133.  
  134.  
  135.                                ==============
  136.                                |  SCREEN 1: |
  137.                                ==============
  138.  
  139.  
  140. At  this screen, you would enter the number of years into the  future  that ì
  141. you want this activity scheduled.
  142.  
  143.  
  144.  
  145.  
  146.                                ==============
  147.                                |  SCREEN 2: |
  148.                                ==============
  149.  
  150.  
  151. A⌠  thi≤ screen¼ yo⌡ woulΣ selec⌠ thσ calenda≥ datσ oε whicΦ yo⌡  wisΦ  thσ ì
  152. activitie≤ t∩ occur.
  153.  
  154.  
  155.  
  156.  
  157.                                ==============
  158.                                |  OPTION 3: |
  159.                                ==============
  160.  
  161.               "3)  Unlimited choices in creating activities"
  162.  
  163. This selection gives you unlimited flexibility in creating activity records ìèinto the future using a number of powerful criteria.  
  164.  
  165. First¼  i⌠ ask≤ t∩ selec⌠ thσ datσ range¼ iµ any¼ oµ thσ  existinτ  record≤ ì
  166. yo⌡  wisΦ  t∩ use«  B∙ date¼ thi≤ ste≡ mean≤ thσ datσ tha⌠ thσ  recorΣ  wa≤ ì
  167. entereΣá  int∩á  eithe≥ thσ Tenant o≥ Activit∙ file«á  Theεá thσá  prograφ  ì
  168. ask≤á you║á "D∩á yo⌡á wisΦ t∩ usσ thσ selectioεá criterißá men⌡á t∩á creatσ ì
  169. records?"
  170.  
  171. Iµ yo⌡ answe≥ 'yesº t∩ usσ thσ selectioε criteriß menu¼ theε optioε │  wil∞ ì
  172. asδ yo⌡ whicΦ oµ thσ tw∩ file≤ yo⌡ wisΦ thσ 'criteriß selectedº t∩ bσ  useΣ ì
  173. against║ Tenant o≥ Activit∙ file.
  174.  
  175.